Successful workplace management strategy

Why having a choice on when and where to work matters

No one likes being stuck. That awful sinking feeling you get when your car breaks down in the middle of nowhere. Or the thought in your head that won’t translate into a coherent sentence for an email. It’s the same feeling for an employee who feels trapped in a sea of cubicles, or in a busy open floor plan, or in an isolated back office that nobody visits (except for that one colleague who always seems to always know when you are refilling your sweet supply!).

All three types of space mentioned above are effective for different types of work, and different personalities have different preferences. The problem isn’t inherent to the type of space. Instead, it’s about the lack of variety and availability when it comes to different types of work and meeting space.

Importance of both individual and group workspaces

Employees want a choice. Gensler, a research company that has been conducting an ongoing study of the workplace for more than 10 years, regularly reports on the role of space in the workplace. In their most recent report, the 2016 U.S. Workplace Survey, they provide insights on what differentiates innovators and high-performing employees from the rest.

They found that high performing employees reported they have more say on when and where they work. The same study found that companies with the most innovators are five times more likely to have workplaces that prioritise both individual and group workspace.

Recognising choice as a tool for employee productivity

One of the most interesting findings from the study was that all types of space—individual office, shared office, cubicles with high, medium, and low panels, and bench seating—were ranked as high functioning by the employees surveyed. Employees scored none below 4.4/5.0 and none higher than a 4.6/5.0  in terms of effectiveness of each type of space. Instead, the study found that the more important differentiator between unsatisfied and high performing employees was their ability to choose when and where to work for the task at hand.

Organisations that offer variety when it comes to space and recognise “choice” as a tool for employee productivity fair better in attracting top talent and retaining satisfied employees. Whatever the situation, workspace should be designed to connect employees with the purpose behind their work, so they can be productive and satisfied in their workspace, not in spite of it.

About the author

Antonia Eshbaugh | Senior New Business Sales

Bringing more than 15 years of experience helping clients transform their businesses with enterprise software, what Antonia most enjoys about her role as Senior New Business Sales is drawing insight and directly addressing the specific needs of prospective clients. She advises business users in a variety of industries on how having the right information on property, facilities, and assets helps optimise operations and improve customer satisfaction.

More posts by Antonia Eshbaugh

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