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Structure and maintain data in Planon Real Estate Management solution

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Valuable management information in Planon Real Estate Management solution >

Registering all your building data in one centralised and structured database is the first step when using the Real Estate Management solution. The solution supports data input and data maintenance with easy to use interfaces, data import tools, and standardised integrations with AutoCAD®, Building Information Modelling (BIM) - and Geographical Information Systems (GIS). This allows a maximised re-use of existing data and at the same time makes your life easier in keeping data accurate. Key in this solution is the use of standardised classifications such as property functions, space categories and space measurement methods, including the setup of multi languages, multi currencies and multi units. Based on these standards, Planon software ensures consistent data and a compliant data management process. This maximises transparency in your portfolio, an integrated support of all real estate processes and ensures reliable management information.

Your benefits

  • Single input, multiple uses: data is available for all processes in Planon Universe for Corporate Real Estate and Facility Managers
  • Data in one integrated solution reduces data-maintenance effort drastically
  • Automated data validation increases consistency and avoids user error
  • Import and integration tools guarantee maximised re-use of existing data sources
  • Catalogues and selection lists drive standardisation and increase reporting quality

Why Planon software

  • Data is presented in a role specific way to ensure relevance for end-users
  • Catalogues can be setup in multiple languages to support cross country standardisations
  • Extensive authorisation functions on any data field ensure privacy and security
  • Easily search for data or specific values and report on any data field
  • Configure and add data fields including the appearance to the end user


The Planon Real Estate Management solution registers all basic, financial, functional and technical real estate data and documentation within a single integrated database. All data is immediately available for all real estate processes and also from processes in other Planon solutions. This ensures a single registration of data, a guaranteed consistency and less effort to maintain data. Existing sources of data including CAD drawings, GIS systems or ERP solutions such as SAP can easily be connected to exchange static and dynamic data with this solution.

Property data, such as:

Property data, such as:

  • Property code, name, type, status, address, geo-position, documents
  • Land register, owner and parcel data, portfolio and asset manager
  • Gross, rentable and net areas, technical condition, workplace capacity
Financial data, such as:

Financial data, such as:

  • Actual book value, purchase price, depreciation scheme
  • Commercial value, last taxation data, tax and insurance value
  • Lease invoices, payments, cash flow, due dates
Lease contract data, such as:

Lease contract data, such as:

  • Contract code, type, group, status, contractors, spaces, price, and payment details
  • Start date, duration, end date, notice period, notice date
  • Contract indexations, renewals, options, addendums, contract history
Sustainability data, such as:

Sustainability data, such as:

  • Energy label, BREEAM or LEED label, date of certification
  • Annual energy consumption and costs
  • Annual carbon emission
Space data, such as:

Space data, such as:

  • Space code, name, type, category, status
  • AutoCAD® integration, space areas, graphical space mappings
  • Permits, hazards, documents

Learn more!

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