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Execute and control processes, including:

  • Efficient space planning and space allocation
  • Dynamic use of meeting rooms, project spaces, and flexible workplaces
  • Planning and executing move and change requests

The Planon Space & Workplace Management solution supports all processes to plan, allocate, analyse and change all connections between departments and spaces, people and spaces, assets and spaces, and workplaces and spaces. The standard integration of this solution with Planon’s Real Estate and Sustainability Management solution allows you to align space and workplace strategies with your companies’ real estate and sustainability goals and vice versa. This solution helps space planners to increase the efficient use of space, and facilitates the core business workforce with smart tools and technology to use flexible workplaces and offices.

Why Planon software

  • The Space & Workplace Management solution is fully integrated with other Planon solutions including Real Estate Management, Sustainability Management, and Integrated Services Management
  • Allocated, shared and dynamic space and workplace concepts allow you to choose and combine the workplace strategy that meets your current and future organisational needs
  • Intuitive to use Self-Service portal, Kiosk, Touch screen devices, and smartphone Apps make meeting rooms and flexible workplaces easy to reserve and use
  • Reference data awareness allows you to analyse space attributes, occupancy and vacancies in the past and present, and future
  • The standard bi-directional integration with AutoCAD®ensures a maximised graphical support and scenario planning in space management and space planning processes

Your benefits

  • Insight in space utilisation that drives optimisation, space reduction, and cost reduction
  • Graphical visualisation and analysis that create transparency and support scenario planning
  • Increased occupancy and effective use of meeting rooms, project spaces, and workplaces
  • Move processes are planned and executed costs efficiently with less business disturbance
  • Maximised support of your core business with space and workplace offerings that meet the organisations’ demand

The Planon Space & Workplace Management solution contains processes that support multiple space and workplace allocation strategies including fixed allocation, shared allocation, or dynamic usage. This allows you to constantly evaluate and improve space occupancies and workplace utilisation and optimise the alignment with core business demand. All processes are ready-to-use and include standardised workflows, user roles, authorisations and reports. These standards can easily be fine-tuned to meet your specific needs. All processes are interconnected, use the same data, and are integrated with other Planon solutions to maximise the benefits from having an Integrated Workplace Management System.

Space allocation management:

Space allocation management:

  • Allocate space to departments and cost centres, analyse space usage, occupancy, and charge back costs for space usage to occupants
  • Use intuitive and graphical plan boards to visualise and optimise space utilisation, reallocate space, share a single space with multiple occupants
  • Create coloured space mapping with the inbuilt CAD viewer to visualise space usage by department, occupancy by floor, space vacancy by reference date, or any other analysis
Flexible workplace management:

Flexible workplace management:

  • Define your fixed, shared, and flexible workplaces by building, floor or space and manage their allocation
  • Support fast search for available workplaces and find checked-in colleagues easy by using smartphone Apps
  • Check in on a available workplace by using intuitive Touch Screen and Kiosk solutions or smartphone Apps that scan workplace related RFID tags or QR codes
Dynamic space and meeting room management:

Dynamic space and meeting room management:

  • Support the dynamic and short use of meeting rooms, project spaces and supporting facilities with reservation management and associated back office processes like services management and charge backs
  • Facilitate people with tools including Self-Service, smartphone Apps, and intuitive Room Booking Panels to search available meeting rooms and increase their accessibility
  • Integrate with Microsoft® Exchange to make people’s calendars and schedules the starting point for additional meeting room management processes
AutoCAD® integration:

AutoCAD® integration:

  • Visualise and query space utilisation and create coloured space mapping from within your AutoCAD® software
  • Graphically modify or merge spaces, change sizes and space usage in AutoCAD® and synchronise these changes automatically with the Planon database
  • Create graphical space allocation scenario’s in AutoCAD® and validate results and consequences within the Planon database and implement the scenario of choice
Move and change management:

Move and change management:

  • Collect all requests for individual on-boarding of new employees, moves, or demand for additional space by using Service Desk processes or preconfigured Self-Service web forms
  • Ensure approval workflows, validate move requests, analyse move dates and space requests, estimate costs, and communicate to requestors and management
  • Plan and execute move requests, bundle activities into projects, create job tickets, track costs, monitor work execution, charge back costs and analyse results

Planon Space & Workplace Management

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