A house is a collection of elements that all serve a purpose: walls form a partition between spaces, a door allows you to enter and exit, a window lets in sunlight, and the roof keeps out rain and wind.
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Integrated Workplace Management Systems (IWMS) are software that combine real estate, space planning, maintenance, project management, and sustainability.
All these elements only become useful when logically connected. An architect bases his design on the future resident and how this person wants to use their house. It is important that the rooms are laid out as efficiently as possible and that the window is located where it benefits the resident the most.
The same applies to the design of software applications. In the early days of software design, the main focus was on functionality that gave added value to the users (the roof to keep you dry). Today, user experience is an important selling point and this experience represents more than a collection of independent functionalities alone.
New disciplines such as interaction designers, graphic designers, and usability researchers ask questions such as:
- What do people want to achieve with this software?
- What sequence of actions and system responses achieves these objectives as conveniently as possible?
- And how does the language usage, the visual design, and the behavior of the user interface contribute to the user experience?
This approach – in which the user is the focal point – is driven by a trend which is sometimes referred to as user-centered design. Following the rise of mobile and web applications such as Google Docs and Gmail, consumers have become accustomed to extremely user-friendly solutions. While a decade ago, it was not unusual for software to be delivered with a user manual or extensive training, these days it is more important for software and apps – also for the business market – to be plug-and-play and user-friendly.
Jumping back to the comparison of building a house: you expect that the kitchen and dining room are adjacent. And the water supply and discharge of a washing machine should be installed in the utility room or attic and not in the living room.
Early in the development phase, development teams are made to think about what a user needs and how he or she is going to use the software. It is no use designing functionality first and reviewing the whole thereafter. Here, the same principle applies when installing sewers or the water supply: how and where strongly depends on the ultimate function of the space that will be built on top.
This comparison can be drawn parallel to the different levels of user interaction design. In addition to the function of a space, or the manner in which the resident uses it, you can only start painting and wallpapering once the walls have been erected. In other words, the look and feel of the user interface depends on the functionality and the manner in which a user will be using the software.
User-centered design is about understanding the user. Hence it is important to define different groups of users; because not everyone uses software in the same manner. By involving users in the design process from an early stage, you are in the best possible position to meet their requirements.
Planon Accelerator 6.0 was developed on the basis of this thought. Planon’s team of user experience designers and developers subjected the design and user-friendliness of the software to a critical review and implemented many improvements.
In order to prevent requiring a resident to go back to the front door in order to flip the light switch for the bathroom, various functionalities in the menu were moved to more logical places. As a result, the latest release of the Planon software is more intuitive and straightforward than previous versions. Various homepages have been set up for different groups of users: self-service users use a different interface than specialist users. As a result, every type of user enters through a front door which opens up into a space in line with his/her needs.
In essence, Planon Accelerator is still the flexible, state-of-the-art IWMS solution users have grown accustomed to. However, the new user interface ensures users can use the software to its full potential and that it is easy on the eye, just as an architect would set out to achieve.
Former Product Manager User Experience Design