You would be surprised at how many companies still rely on spreadsheets to manage their Planned Preventive Maintenance program and asset data. Often dispersed in numerous files and understood by just a small select group of people, this data is locked in a desk drawer. Sure, it is a cheap and simple solution that has “ticked the box” for years, but nowadays there is so much more we can do to make this data work for us.
FAQ - Getting the basics in place for effective maintenance management
This paper outlines five questions your organization must be able to answer to ensure you have the basics for effective maintenance in place.
Three primary maintenance areas
Providing scenario planning and analysis will help us work more proactively, efficiently, and cost effectively than ever before. With these steps, organizations can take their Planned Preventive Maintenance to the next level. Organizations also must focus on three primary maintenance areas:
- There are statutory maintenance obligations that all organizations must meet in order to occupy and operate their buildings. These must be auditable and of course costed as a first priority in any maintenance scenario planning.
- Each organization has maintenance requirements that are essential to the day-to-day commercial operation of the company. Breakdowns can be costly and directly affect operating costs and efficiency; so preventative maintenance is business-critical work.
- Some lower-priority or cosmetic maintenance tasks can be delayed or even canceled to save on costs or resources. It is vital that these can be identified easily during the planning stage or even while in operation, if a resource needs to be re-assigned at short notice.
Taking the next step, the right step
Now imagine multiple scenario planning, historical performance analysis, and predictive maintenance scheduling, and try doing that on a spreadsheet. This will not be possible. Put simply: the spreadsheet culture is outdated and is no longer fit for purpose.
In these modern times, organizations need planning tools at their fingertips in a logical and intuitive browser interface. When they have planned, budgeted, and agreed on their work program, these tools can generate clustered activities as work orders to their mobile workforce, wherever they are.
It is time to leave the basic maintenance management behind and take the next step. The right step. Dare to let go of the spreadsheet culture. The future success of your Planned Preventive Maintenance is not waiting in your desk drawer.
Senior Implementation Consultant Planon United Kingdom
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