Planon Space & Workplace Services Management for Higher Education

Ensure compliant lease accounting and integrated portfolio decision making

Keep your compliant lease management, calculation of profit & loss related costs, cash flows and balance sheet parameters for leases updated with our Lease Accounting Solution.

Accelerate your business and customer value

Connect with your customers towards stronger relationships through transparent communication, efficiency and innovation with our Planon Field Services solution.

Meet our leadership

Our clients have selected Planon for our ability to effectively evaluate their challenges and move quickly to deliver solutions that address their unique needs. Our experienced leadership team is committed to fostering a dynamic, engaged culture and bringing best-in-class smart building solutions to our current and future clients worldwide.

Making a real impact

Planon is committed to creating a positive impact on people’s lives and our planet.

Emphasising Environmental Excellence

Planon is proud to have earned the EcoVadis Platinum Medal, placing it among the top 1% of companies worldwide for sustainability performance. With a remarkable score of 88/100 in the Environment category, Planon demonstrates its leadership in environmental stewardship within the software publishing industry. This achievement underscores our commitment to sustainability, innovative practices, and continuous improvement.

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Experience the power of a fully integrated campus management solution

Be prepared for the future

Bring out the best of your campus

Planon Space & Workplace Services Management domain for universities and colleges empowers you to optimise educational spaces and enhance learning and collaboration by providing detailed insights into space utilisation and delivering high-quality facilities services to faculty, staff, students, and visitors - fostering a positive campus experience.

Use real-time occupancy data to repurpose underutilised classrooms into collaborative study areas, maximising space efficiency and improving student engagement. When combined with Planon Asset and Maintenance Management, you can predict maintenance powered by IoT sensors and ensure lecture halls and laboratories remain operational with minimal downtime, enhancing the overall learning environment.

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Your path to an enhanced campus experience

Space Management

Gain a comprehensive understanding of where your educational spaces are located, who is occupying them, how they are being used, and which costs are involved.

CAD Integration

Explore and share powerful visualisations of your space utilisation and occupancy with a graphical interface that eliminates the need for AutoCAD expertise.

Move Management

Minimise downtime, disruption and frustration by expertly coordinating moves, additions and changes on campus.

Inventory Management

Ensure optimal use, availability, and maintenance of assets and resources, including classroom supplies, laboratory equipment, library materials, technology assets, and event equipment.

Student Accommodation

Match demand to supply for student housing and allow students to view available housing options and submit accommodation requests.

Facility Service Management

Empower staff and students to request and monitor the services they need for comfort, convenience and safety on campus and optimise the delivery by adjusting it to daily dynamics.

Contract and SLA Management

software showing contract and SLA dashboard for campuses

Ensure that the vendors providing services in your campus are adhering to their agreements and giving you the full value you deserve.

Room and Amenities Booking

Meeting room booking system to easily schedule space for meetings and events, and arrange for support services such as furniture, catering, AV equipment, and cleaning.

Access Management

Foster a secure, safe, yet welcoming campus with tools that give you control over entry onto your campus, and into buildings and spaces.

Visitor Management

Create a secure, efficient, and welcoming experience for visitors by providing information on their destination as well as touchless, self-service check-in.

Project Management

Monitor the schedule, budget and resources needed to successfully undertake upgrades to your facilities and organise events.

Room Booking Panels

Provide visibility and easy booking capabilities by linking Planon to the interactive panels at your educational spaces entrances.

Provide visibility and easy booking capabilities by linking Planon to the interactive panels at the entrances to your educational spaces.

Kiosk

Present campus floor plans, occupancy information, and environmental conditions on interactive kiosks to enable easy space searches, booking and wayfinding.

Workplace App

Deliver an exceptional workplace experience with the support of a mobile app for flexible booking of educational spaces and the request of facility services.

Connect for OpenBIM

software showing connect for Open BI dashboard for campuses

Keep space and asset data up-to-date and accurate by integrating your campus Building Information Models (BIM) with Planon.

Connect for AutoCAD

Utilise the power of CAD to create and modify campus space information directly within AutoCAD, and automatically synchronise with Planon.

Connect for Calendar

Enhance campus communication by integrating your room reservation system with enterprise calendars.

Connect for Analytics

Maximise the value of your campus data by integrating with other enterprise sources to create and display the advanced business analytics your university leadership needs.

Connect for Wayfinding

Wayfinding solutions enable students and staff to quickly locate spaces or points of interest on campus with turn-by-turn indoor navigation, outdoor navigation, and wayfinding, provided through Planon technology partners.

Strategic Space Planning

Establish the current and future space needs of various departments to support effective capital planning for the campus.

Enhance the way you manage educational spaces with IoT-enabled technology

Building connections by harnessing IoT for smart campus management

The Internet of Things (IoT) will play a crucial role in the future of your campus. Planon’s IoT-enabled solutions allow universities and colleges to seamlessly connect existing and new IoT projects and devices. By integrating all IoT data into a single dashboard, universities can unlock new opportunities for data-driven insights to optimise operations and enhance campus experiences.

Learn more about IoT

What universities say about Planon’s Space and Workplace Services Management

Ornate building from the university of maastricht with trees in the foreground on a sunny day.

By expanding our Planon solution into contract management, all contracts are now recorded centrally, so we can easily access information and we also automatically receive a notification when a contract is about to expire. This means we can evaluate any adjustments needed and take action in good time.

Brigitte Marchal

Contract Manager Facility Services, Maastricht University

Lawn in front of a university with people relaxing in the sun.

Substantial utilisation improvements and more cross-faculty use of meeting rooms, workspaces and study places.

Edwin Spanjaards

Manager Staff Services in the Real Estate Department, Eindhoven University of Technology

Planon supports the use of reference dates through the whole solution. This allows us to analyse historical space information, manage our actual spaces and occupancies, and we can even plan future changes in our space today already, including managing the associated CAD drawings with our dynamic real estate portfolio this increases our ability to execute change very fast.