Office skyscrapers in city skyline, representing modern real estate and corporate properties.

The IT Leader’s guide to streamlining real estate & facility management

Is your IT strategy missing a cloud-based IWMS?

Rising costs, hybrid work, and security risks - are you ready?

Hybrid work models, rising real estate costs, and stricter compliance standards are changing the game for IT teams. Often traditional real estate and facility management software can’t keep up.

A cloud-based Integrated Workplace Management System (IWMS) is the critical piece to connect your IT infrastructure with real estate, lease management, and facility operations.

This isn’t just about real estate and facilities management, it’s about enhancing IT efficiency, reducing costs, and strengthening governance. With creating a single source of truth for real estate data, IT leaders can take charge and drive strategic innovation for their organisation.

What challenges do IT Leaders face in real estate and
facilites management?
  • Eliminating data silos to streamline decision-making.
  • Reducing security risks with built-in compliance features.
  • Cutting costs by consolidating outdated systems.
  • Supporting cloud-first strategies without complexity.

In this e-book, you’ll get a practical 5 step guide for implementing an Integrated Workplace Management System (IWMS), without creating more work for your IT teams.

Get a sneak-peek below and download the full e-book.

Download e-book

Proven benefits for IT teams

According to Research & Markets, implementing an IWMS can:

Reduce facility maintenance costs

14%

Improve workspace efficiency

40%

Boost facility usage efficiency

42%

PREVIEW

From chaos to control: How IT teams can streamline real estate & facility operations


As digital transformation progresses across businesses, IT leaders are spearheading efforts to modernise enterprise functions, such as manufacturing, procurement, finance, HR, sales, and marketing. However, a critical area that often gets overlooked is real estate and facilities management (RE/FM).

Today, many organisations rely on outdated, fragmented systems for managing their real estate. These legacy systems not only cause inefficiencies and security risks but also lead to unnecessary costs for IT teams. They also limit visibility and make it harder for business leaders to make informed decisions.

As hybrid work models become more prevalent, real estate costs increase, and sustainability regulations tighten, it has become imperative to modernise real estate and facilities management. An integrated real estate (RE) and facilities management (FM) platform simplifies IT complexity by creating a single source of truth across departments. It connects IT infrastructure, real estate portfolios, and workplace operations into one digitised ecosystem. This approach enables IT teams to provide seamless operational support while maintaining strong security and compliance standards.

The question is: How to modernise real estate and facilities management and move from chaos to control? In this e-book, we’ll cover:

  • Key challenges for IT teams in managing real estate and FM software
  • What is an Integrated Workplace Management System (IWMS)?
  • How IWMS can make life easier for IT teams
  • 5 steps to implement an IWMS

If you’re an IT leader navigating the ERP landscape, cloud migration, or workplace optimisation, read on to understand how to approach the intersection of IT and real estate.

Key challenges for IT teams in managing real estate and FM software

Real estate and facility management is often disconnected from core enterprise IT systems, despite their critical contribution to business costs. In addition to restricting visibility for leadership and finance teams, this isolation also creates significant challenges for IT teams.

1. Data silos
Traditional systems often result in dispersed real estate and facilities data, spread across spreadsheets, legacy software, and disconnected point solutions. Without a centralised platform, IT teams struggle to efficiently support real estate (RE), facility management (FM), and finance teams. This lack of interoperability leads to data duplication, errors and inconsistencies across departments. As a result, IT teams spend time and resources providing accurate information and facilitating cross-functional collaboration.

2. Security and compliance risks
Real estate and facility systems store sensitive data, including lease agreements and asset values. Outdated systems often lack advanced security features, increasing cybersecurity risks. For IT teams, managing these risks is a significant challenge – especially when traditional real estate solutions do not support role-based access controls to stop unauthorised data exposure. All of these factors prevent the IT team from establishing a streamlined and centralised IT environment that adheres to standards such as GDPR, SOC 2, and ISO 27001.

3. Costly customisation and technical debt
Legacy RE/FM systems often require extensive customisation to fit neatly into enterprise IT environments. This leads to high maintenance costs due to complex integrations and frequent manual updates. Vendor lock-ins further limit the IT department’s ability to scale or switch providers. Managing outdated systems creates technical debt and diverts resources from strategic IT initiatives

4. Cloud-first and scalability needs
Many organisations are adopting cloud-first strategies. However, many real estate systems are still deployed on-premise, which complicates scalability. Integrating these systems with cloud-based ERP, HR and finance systems becomes complex and costly.

An effective way to address these challenges is by using an Integrated Workplace Management System (IWMS), which offers a smart, integrated, and secure solution.

Read the full e-book

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