Whether you manage a traditional office or a flexible hybrid setup, the key is understanding how your space is used and what your people really need to thrive. That’s where Planon’s software helps - by giving you the insights to optimise your workplace and the tools to support your people every day. With features like the Planon Workplace App, employees can easily book desks and rooms, request services, and access key information from their phones, helping them move through their day with ease, wherever they’re working.
Planon’s solutions, from space planning software to booking platforms, help facility managers and workplace strategists create smarter, more efficient workplaces that support employee needs.
Space Strategists: Track visitor flows, bookings and space use with Planon’s space management software. Use audits and data to get the most out of your resources, create strategic plans and forecast your future needs. Analyse market trends and employee behaviour before optimising your space accordingly.
Facility Managers: Manage multiple buildings and teams with ease, all at the touch of a button. Thanks to Planon’s fully integrated platform, space planning is seamlessly connected with all other domains within our IWMS. This allows you to effortlessly assign spaces, monitor occupancy levels, and boost operational efficiency across your organisation.
Organisations: If your employees aren’t supported by their workspace, productivity and engagement suffer. Use real-time data to understand how your space performs and create a detailed roadmap for the day-to-day management of your space allocation. Make better decisions based on facts, not guesses.
Steer a course to memorable workplace experiences
Space Management
Gain a comprehensive understanding of where your space is located, who is occupying it, how it is being used, and what it is costing you.
CAD Integration
Explore and share powerful visualisations of your space utilisation and occupancy with a graphical interface that eliminates the need for AutoCAD expertise.
Move Management
Minimise downtime, disruption and frustration by expertly coordinating moves, additions and changes to keep workers productive and business flowing smoothly.
Room & Amenities Booking
Easily schedule space for meetings and events, and arrange for support services such as furniture, catering, AV equipment and cleaning.
Hotelling
Empower workers throughout the enterprise to book the workspaces they need to get their jobs done wherever they may be.
Neighbourhoods
Easily adapt workspace allocations according to the dynamic needs of teams and departments.
Access Management
Foster a secure, safe, yet welcoming business environment with tools that give you control over entry into the workplace.
Facility Service Management
Empower employees to request and monitor the services they need for comfort, convenience and safety in the workplace and optimise the delivery by adjusting it to daily dynamics.
Contract & SLA Management
Ensure that the vendors providing services in your facilities are adhering to their agreements and giving you the full value you deserve.
Connect for Calendar
Streamline workplace communication by linking your Planon reservation system to enterprise calendars.
Room Booking Panels
Provide visibility and easy booking capabilities by linking Planon to the interactive panels at your meeting room entrances.
Kiosk
Present your floor plans, occupancy information, and environmental conditions on interactive kiosks to enable easy space searches, booking and wayfinding.
Visitor Management
Create a secure, efficient, and welcoming experience for visitors by providing information on their destination as well as touchless, self-service check-in.
Project Management
Monitor the schedule, budget and resources needed to successfully undertake upgrades to your facilities and organise events.
Connect for OpenBIM
Keep space and asset data up-to-date and accurate with bidirectional exchange between Planon and your organisation’s Building Information Models (BIM).
Connect for AutoCAD
Leverage the power of CAD to create and modify space and workspace information directly within AutoCAD and synchronise automatically with Planon.
Mobile Field Services
Update and resolve work orders and tasks from your smartphone or tablet while on the work site.
Connect for Analytics
Maximise the value of your data by linking with other enterprise sources to create and display the advanced business analytics your leadership needs.
Connect Planon to workplace sensors to collect data on occupancy, movement, and environmental conditions. Planon Workplace Insights helps you make the right decisions to create engaging and productive workspaces.
Mobile app for flexible room booking and desk booking to deliver an exceptional workplace experience. Request cleaning, catering, and other facility services.
Align your people, the work they are doing, and the spaces you provide them, to maximise wellbeing and optimise performance.
Align your people, the work they are doing, and the spaces you provide them, to maximise wellbeing and optimise performance.
Easily manage reservations, visitors, and events
Whether booking desks, scheduling routine meetings, or organising special events, streamline your processes with the Planon Workplace App to maximise efficiency.
Whether booking desks, scheduling routine meetings, or organising special events, streamline your processes with the Planon Workplace App to maximise efficiency.
Optimise workplace experience
Deliver the frictionless work environment and the workplace services your teams need to be efficient, effective, and engaged.
Deliver the frictionless work environment and the workplace services your teams need to be efficient, effective, and engaged.
Optimise your real estate investment
Reconfigure and right-size based on actual usage.
Reconfigure and right-size based on actual usage.
What your team can do with Planon’s Space & Workplace Services Management software
Planon Workplace Insights is an integral part of Planon Space & Workplace Services Management (Advanced tier) connecting your workplace data (bookings, sensors, building data), enabling actionable insights through intuitive dashboards.
Dynamically match cleaning, catering, and maintenance resourcing to actual demand
Lower energy consumption by integrating your HVAC and lighting systems with your digital workplace platform
Make sure service providers deliver what they promise with tools that track performance and ensure value from outsourced partners
Benchmark and compare building performance across your portfolio to identify opportunities and improve efficiency
Scale and adapt over time with our open platform, without requiring expensive modifications
Empower employees with the Workplace App to book spaces, request support, and access services on the go
Actively and accurately monitor comfort levels based on indoor air quality values (WELL certified and RESET compliant)
Trusted by 3,250+ organisations worldwide
Choose the right tier - Core, Advanced or Enterprise
Whether you're just starting to digitise your workplace or scaling an enterprise-wide strategy, Planon gives you the flexibility to choose the right level of functionality for your needs.
Core: All the essentials for day-to-day workplace management.
Includes desk and room booking, CAD integration, and move management. All the essential tools that smaller operations are likely to need to cover the basics with an intuitive, user-friendly platform.
Advanced: Smarter insights for data-driven workplace decisions.
Build on the Core features with workplace sensor integration to monitor occupancy, air quality, movement, and more. Perfect for organisations looking to optimise space and enhance employee experience with real-time data.
Enterprise: Full customisation and deep integration across your business
Get everything included in the Advanced tier, plus extra capabilities built for larger organisations like integration with your corporate systems, global setup options, and more detailed reporting. It’s made to grow with you, no matter how complex your workplace needs become.
Not sure which tier fits best?
Take a look at our detailed feature comparison sheet or just get in touch with our experts. We’ll help you figure out what makes the most sense for your workplace.
Take your workplace strategy to the next level with these optional enhancements
Planon Connect for Analytics
Connect to your preferred Business Intelligence (BI) or analytics tools to deliver new insights, identify areas for improvement, and support data-driven decision-making.
Connect to your preferred Business Intelligence (BI) or analytics tools to deliver new insights, identify areas for improvement, and support data-driven decision-making.
Planon Connect for OpenBIM
Enable bidirectional data exchange across processes like maintenance, space, portfolio, and contract management using Building Information Models (BIM).
Enable bidirectional data exchange across processes like maintenance, space, portfolio, and contract management using Building Information Models (BIM).
Planon Self-Service
Give large groups like employees, customers, or students fast, seamless access to any type of standardised services or processes.
Give large groups like employees, customers, or students fast, seamless access to any type of standardised services or processes.
Planon Workplace Insights
Included in the Advanced tier, this feature uses live data from smart sensors to monitor occupancy in real time. Automatically release unused bookings, detect no-shows or early departures, and make smarter, data-driven decisions to improve workplace performance.
Included in the Advanced tier, this feature uses live data from smart sensors to monitor occupancy in real time. Automatically release unused bookings, detect no-shows or early departures, and make smarter, data-driven decisions to improve workplace performance.
Why choose Planon
More than 3,250 customers globally work with Planon’s leading solutions to optimise their workplaces. With decades of experience across multiple industries, we bring proven insights into what makes space and workplace strategies succeed.
Our international consultants work side by side with your teams to ensure a smooth rollout and continuous support and advice.
Planon’s Space & Workplace Management Services platform brings all relevant data and functions together - workspace bookings, room reservations, space utilisation, and long-term planning. Gain clear visibility into future space requirements, manage lease timelines, and coordinate workplace services from a central, unified dashboard.
Since 1982, we've been dedicated to real estate and facility management software, so we deeply understand the operational and strategic challenges organisations face. Our in-house consultants and support teams are experts at helping you maximise your return on investment. We also take your security seriously, with a strong commitment to independent certifications, assurance reporting, and product audits to keep your data safe.
For decades, Planon has been at the forefront of the evolution of IWMS software, earning recognition from independent research firms, including Verdantix, IDC, and Gartner. Our market-leading solutions receive praise for their extensive workplace services tools, comprehensive real estate management capabilities and advanced business intelligence. This means you can optimise operations, achieve better results, and make more accurate decisions. But don't just take our word for it – discover why our solutions come highly recommended by organisations around the globe.
Planon Space and Workplace Services Management runs on our unique open platform, making it easy to connect with third-party technology and solutions across our substantial partner ecosystem. Ongoing investment in research & development means our Integrated Workplace Management System (IWMS) is continually evolving, incorporating the latest industry advancements and valuable user feedback.
Rapid time to value: See your first actionable insights within just a few hours thanks to a smooth and efficient onboarding process.
Predefined views, built on experience: Out-of-the-box dashboards give you instant answers to common workplace questions, based on over 40 years of industry knowledge.
Ready to scale with you: Easily connect additional IoT devices or plug in new employee engagement tools as your needs grow, without starting from scratch.
Get more from your building data with seamless IoT integration
Are you already using IoT in your buildings, or thinking about it? Planon helps you bring all those smart initiatives together.
Our space management software is built on open-source technology and designed for easy integration. That means it’s simple to connect your existing sensors, systems, and devices into one platform and monitor air quality, occupancy, and energy use with the tools you already have. You can even set custom thresholds for these environmental values, assigning your own weightings to determine when a space meets or falls short of your standards. This gives you the flexibility to align with operational or compliance needs.
Even if you're not quite ready for IoT, Planon helps you set up a solid foundation for a future-proof, integrated ecosystem that is ready to evolve along with your needs.
Give your teams mobile access to essential workplace services with the Planon Workplace App. It lets employees easily book desks and meeting rooms, request services like cleaning or catering, and provide real-time feedback from their mobile device.
Whether you are exploring Planon for the first time or looking to expand your current use, these FAQs offer a clear overview of key features, integration options, and support services to help you better understand what the software can offer.
Planon enables organisations to manage, allocate, and optimise space use with tools for workspace allocation, neighbourhood zoning, and move scenario planning. Move requests can be initiated via the Self-Service portal or mobile app, supporting both individual and group relocations. These moves can be auto-routed for approval and tied to assets, budget planning, and communication workflows.
Yes. Planon supports CAD imports and integrates with Autodesk Revit (BIM), enabling direct visualisation and modification of space-related data. Users can assign room functions, update space data, and even overlay Planon data in BIM models. AutoCAD plug-ins and an embedded viewer streamline graphical scenario planning.
Employees can use the Workplace App, room booking panel or desktop portal to search, filter, and book rooms, desks, and equipment. Booking options include reserving space near colleagues, setting preferences, or choosing based on indoor air quality data. Outlook and Google Calendar integrations are also supported.
Hotelling, serving workspaces rather than assigning them permanently, is supported through features like desk booking, neighbourhood zoning, and dynamic workspace assignment. Users can find available desks, check amenities, and book via the Planon Workplace App and Kiosk panes, ensuring flexibility and efficient space use.
Yes. The Planon Workplace App lets users book desks or rooms, request services, report issues, check in via QR code, track personal requests, and manage visitor registrations - all in one mobile experience.
Planon supports visitor registration, touchless check-in, real-time arrival notifications, and badge printing. Visitors can receive emails with maps (by using partner apps, not the core functionality of our product) and parking instructions. Room bookings can include catering and services, which are automatically dispatched through work orders.
Planon provides real-time and historical analytics on space occupancy, utilisation, indoor air quality, and people flow. Workplace insights are available via dashboards, reports, or integration with tools like Power BI. Predictive analytics and scenario planning help optimise future space usage.
Licensing is based on named users, professional, technician, self-service, or IoT transaction volume. Role-based access is fully configurable, including permissions for data, workflows, and interfaces.
Planon provides in-house consulting, implementation partners, end-user training, and customer support. Clients also gain access to the customer portal, knowledge base and e-learning courses. Standard support includes product updates and release guidance.
If you experience issues with booking, logging in, or accessing your account, please visit the Planon customer portal for support. You can reset your password, submit a ticket, or check system status via the portal.
