Planon Space & Workplace Services Management for Higher Education

Experience the power of a fully integrated campus management solution

Be prepared for the future

Bring out the best of your campus

Planon Space & Workplace Services Management for universities and colleges empowers you to optimize educational spaces and enhance the campus experience by providing detailed insights into space utilization and delivering high-quality services to faculty, staff, students, and visitors.

Use real-time occupancy data to repurpose underutilized classrooms into collaborative study areas, maximizing space efficiency and improving student engagement. When combined with Planon Asset and Maintenance Management, you can predict maintenance (powered by IoT sensors) and ensure lecture halls and laboratories remain operational with minimal downtime, enhancing the overall learning environment.

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Your path to an enhanced campus experience

Space Management

Gain a comprehensive understanding of where your educational spaces are located, who is occupying them, how they are being used, and any costs involved.

CAD Integration

Create powerful visualizations of your space utilization and occupancy with a graphical interface that eliminates the need for AutoCAD expertise.

Move Management

Minimize downtime, disruption and frustration by expertly coordinating moves, additions and changes on campus.

Indirect Cost Recovery

Track departments, cost centers, function use, principal investigators, grants, and occupants based on percentage split and support Facilities and Administrative reporting, ensuring accuracy in the data universities’ space planning team works with.

Space Survey

Perform space surveys to ensure space usage information is accurately reported for internal use or to secure federal research reimbursements.

Building Measurement Calculator

Enables organizations to accurately measure space portfolio based on globally recognized industry standards such as BOMA 2017 Method A and FICM.

Inventory Management

Ensure optimal use, availability, and maintenance of assets and resources, including classroom supplies, laboratory equipment, library materials, technology assets, and event equipment.

Student Accommodation

Match demand to supply for student housing and allow students to view available housing options and submit accommodation requests.

Facility Service Management

Empower staff and students to request and monitor the services they need for comfort, convenience and safety on campus and optimize the delivery by adjusting it to daily dynamics.

Contract and SLA Management

software showing contract and SLA dashboard for campuses

Ensure that the vendors providing services on your campus are adhering to their agreements and giving you the full value you deserve.

Room and Amenities Booking

Institute a meeting room booking system to easily schedule space for meetings and events, and arrange for support services such as furniture, catering, AV equipment, and cleaning.

Access Management

Foster a secure, safe, yet welcoming campus with tools that give you control over entry on your campus, into buildings, and spaces.

Visitor Management

Create a secure, efficient, and welcoming experience for visitors by providing information on their destination, as well as touchless, self-service check-in.

Project Management

Monitor the schedule, budget and resources needed to successfully undertake upgrades to your facilities and organize events.

Room Booking Panels

Provide visibility and easy booking capabilities by linking Planon to the interactive panels at your educational spaces entrances.

Provide visibility and easy booking capabilities by linking Planon to the interactive panels at the entrances to your educational spaces.

Kiosk

Present campus floor plans, occupancy information, and environmental conditions on interactive kiosks to enable easy space searches, booking and wayfinding.

Workplace App

Deliver an exceptional workplace experience with the support of a mobile app for flexible booking of educational spaces and the request of facility services.

Connect for OpenBIM

software showing connect for Open BI dashboard for campuses

Keep space and asset data up-to-date and accurate by integrating your campus’s Building Information Models (BIM) with Planon.

Connect for AutoCAD

Utilize the power of CAD to create and modify campus space information directly within AutoCAD, and automatically synchronize with Planon.

Connect for Calendar

Enhance campus communication by integrating your room reservation system with enterprise calendars.

Connect for Analytics

Maximize the value of your campus data by integrating with other enterprise sources to create and display the advanced business analytics your university leadership needs.

Connect for Wayfinding

Wayfinding solutions enables students and staff to quickly locate spaces or points of interest on campus with turn-by-turn indoor navigation, outdoor navigation, and wayfinding, provided through Planon technology partners.

Enhance the way you manage educational spaces with IoT-enabled technology

Building connections by harnessing IoT for smart campus management

The Internet of Things (IoT) will play a crucial role in the future of your campus. Planon’s IoT-enabled solutions allow universities and colleges to seamlessly connect existing and new IoT projects and devices. By integrating all IoT data into a single dashboard, universities can make decisions based on data to optimize operations and enhance campus experiences.

Learn more about IoT

What universities say about Planon’s Space and Workplace Services Management

“We were impressed with the consistency and cleanness of the user interface of Planon’s Campus Management Solution offering across all modules. The system seemed very configurable to meet our needs end-to-end, and the ease-of-use weighed heavily on our decision. We conducted a lengthy, extensive selection process and gained a consensus across multiple departments that Planon was the best solution to meet our needs.”

Monty Combs

Director of Systems & Services

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Dartmouth College campus photo taken by a drone.

The leadership was very excited about having important facilities data summarized and available to them in an easy-to-access format. That’s not something we’ve really been able to do in the past with our maintenance data.

Jenn Fullerton

Business Analyst, Dartmouth College

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“The [Planon] solution allowed us to reduce our maintenance backlog by 50% within three months and allows us to move from a reactive maintenance model to a preventive one.”

Elizabeth Harris

Business Information Systems Manager, KCL Estates & Facilities

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Ornate building from the university of maastricht with trees in the foreground on a sunny day.

By expanding our Planon solution into contract management, all contracts are now recorded centrally, so we can easily access information and we also automatically receive a notification when a contract is about to expire. This means we can evaluate any adjustments needed and take action in good time.

Brigitte Marchal

Contract Manager Facility Services, Maastricht University

Planon supports the use of reference dates through the whole solution. This allows us to analyze historical space information, manage our actual spaces and occupancies, and we can even plan future changes in our space today already, including managing the associated CAD drawings with our dynamic real estate portfolio this increases our ability to execute change very fast.

Walter Iten

Director of the Real Estate department

Lawn in front of a university with people relaxing in the sun.

Substantial utilization improvements and more cross-faculty use of the 115 meeting rooms and 240 workspaces and study places in the current project scope.