Bid Officer

Bid Officer

Are you interested in a sales career in IT? We offer you a job where you can take a relevant part in the process of selling our market leading enterprise software to international organizations. Are you an excellent commercial technical writer who has the unique talent of inspiring people and driving action with your words? Join our dynamic sales team in creating compelling content for business proposals to drive growth in the region Belgium Luxembourg-France. Planon is the leading global provider of Smart Sustainable Building Management software. As Bid Officer you will be responsible for new and existing business development activities, such as analyzing dossiers to supporting in qualifications, answering the Request For Proposals and to coordinating the collaboration with the Planon EMEA South team and our headquarters. Additionally you will work closely with the Sales and Account Management teams to help close business. Together you will be responsible for the sales processes for Planon’s leading Smart Sustainable Building Management Ecosystem around the globe.

Besides these responsibilities, you will also be responsible for creating compelling proposal content and other business-related materials. In this role, you will focus on understanding and representing Planon to our key prospects, including the company’s mission, strategy, core products and services, partner solutions, pricing, and future technology roadmap. Our ideal candidate will be an excellent writer, detail-oriented, resourceful, collaborative, and capable of working under strict deadlines. 

Flexibility, time management, and a team-driven mindset are crucial. No matter whether you’re working from our headquarters or at home, flexibility is crucial. You have the ability to manage time and workload and you have natural business acumen.

We promise we’ll challenge you every step of the way: you’ll be working with world-leading clients and get responsibilities others may only dream of.

You successfully fulfill your role by:

  • Research accounts, identify key players and generate interest
  • Keep track of relevant customer data and market developments
  • Process information requests and preparation of tenders
  • Identify and subscribe to appropriate industry sources for RFPs for Planon’s core products and solutions
  • Write and edit RFP responses, proposals, company history briefs, and other business-related materials as needed to support the sales team
  • Demonstrate an understanding of the subject matter and customer requirements
  • Organize and lead Bid/No Bid meetings, proposal status meetings, and review sessions
  • Keep consistent style and writing standards and in a fast-paced environment
  • Proofread and format reports, marketing materials, and presentations as required
  • Maintain up-to-date company information in corporate proposal library
  • Work closely with the Sales and Marketing Team
  • Help us succeed in our close collaboration with SAP
  • Belgium
  • Mechelen
  • Sales


Our mission is to deliver in-house software solutions that enable our clients to effectively solve their challenges – and that’s no simple task. To fulfill our mission, you have to be ambitious and you have the analytical skill to assimilate information quickly.

Our ideal candidate meets the following requirements:

  • Bachelor degree or equivalent and at least 3 years of relevant work experience, preferably in sales
  • Excellent communication skills, both written and verbal (/French/English and Dutch as an extra trump card)
  • Experience in proposal writing, business writing or editing is required
  • Document or proposal layout skills is preferred
  • Knowledge of Facilities Management/IWMS/Real Estate sector is an advantage
  • Knowledge of Microsoft Word, Microsoft PowerPoint, and Adobe

We offer

A healthy work-life balance and the possibility of working hybrid. We encourage a collaborative and learning work environment, which is why we offer constant learning and meaningful training opportunities. In addition, we offer challenging projects with world-leading clients and extraordinary experiences. For this role we offer a competitive salary and the following benefits package.

Join us on our journey to become the recognised world leader in Smart Sustainable Building Management software solutions. How we do this? By putting our people at the heart of our company and creating an inspiring and safe environment that allows all of us to work, learn, live, and play.

Planon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.

Do you love building connections? So do we!

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