Vacancy

Office Manager - DACH Region (m/f/d)

Office Manager - DACH Region (m/f/d)

This is a Vacancy of 28 hours per week.

Your primary office location will be Frankfurt.

Given that our three offices in the DACH region are located across Germany and Switzerland, travel will be part of the role. We offer flexibility and hybrid working; however, this role requires regular attendance at the Frankfurt office, on average at least three days per week.

As Office Manager, you will maintain and strengthen a pleasant, professional work environment and help improve practical office processes across the region.

Position

As Office Manager, you will ensure that day-to-day office operations run smoothly and efficiently. You will work closely with local management, the HR Business Partner, Finance and Accounting, and IT. You will report to the Global Facilities Director based at our headquarters in Nijmegen, the Netherlands.

You successfully manage our offices by:

  • Coordinating day-to-day facilities and workplace operations across Germany and Switzerland
  • Organizing local business and employee events and welcoming visitors, customers and other external contacts. First point of contact for (potential) customers through incoming phone and mail
  • Supporting office compliance activities, including health and safety obligations and certification audits
  • Coordinating office supplies, incoming post, local asset administration and phone management with IT
  • Providing administrative support to the General Manager, including diary management, travel planning, meetings, minutes and presentations
  • Anticipating meetings, information needs and deadlines and coordinating input with relevant stakeholders
  • Supporting HR, Finance and local teams with data administration, invoice processing and routine reporting

Profile

You are organised, proactive and service oriented. You communicate clearly with different stakeholders, take ownership of operational tasks and handle confidential information with discretion.

Our ideal candidate ticks the following boxes:

  • At least three years of relevant experience in office management, workplace coordination or a comparable administrative role
  • Great organizational and time management skills with high level of pragmatism
  • Strong ability to coordinate and handle multiple priorities Professional proficiency in spoken and written German and English
  • Ability to handle confidential and sensitive information with discretion
  • Availability to work regularly from the Frankfurt office and travel to other DACH offices when required
  • A vocational or professional qualification in office management, business administration or a related field is an advantage
  • Experience with Microsoft 365 and with facilities, HR, finance or audit-related administration is an advantage

We offer

Would you like to find out more about our benefits? View Germany benefits

We offer a healthy work-life balance with the flexibility of hybrid working, in a collaborative and learning-oriented environment with opportunities for continuous development. We put our people at the heart of our company and create an inspiring and safe environment that allows everyone to work, learn, live and play. You will work on challenging projects with leading clients, gaining valuable experience.

Planon is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by applicable law.

Excited to build connections and make an impact? Join us and help create a well-organised workplace experience across the DACH region.

We may use artificial intelligence (AI) or automated tools to support parts of our recruitment process, such as application screening and candidate assessment. These tools assist our recruiters, and final employment decisions are always made by human professionals.

Legal notice: You can find further legal information in our Impressum here

Frequently Asked Questions (FAQ)

We know that a company is nothing without its people. Our diverse group of employees is the beating heart of our business and the key to our collective success. From celebrating successes, big or small, to remote working, we understand that company culture is a number one priority. Excitement, enjoyment and fun are integral to who we are and help to create a shared sense of belonging. They not only power our success, they also encourage our drive and resilience.

Crucial to the personal and professional development of our people is maintaining a culture of continuous learning. The Planon Academy has been set up for this reason. We encourage our people to show self-leadership, invest in their personal growth, and fulfil their career potential by using the full range of support and tools we offer. At the end of the day, it’s your career - we want you in the driver’s seat.

Our managers play a very important role in encouraging the talent and career development of our people. To support them in their role, we offer a management learning program.

With our Healthy Hybrid Workplace framework, you have the freedom to work in a way that suits you, whether that’s from the office or from home. You have the flexibility and autonomy to make sustainable choices that work for you. We believe in the power of coming together at the office, but we also embrace the many possibilities that working from home offers. Your well-being comes first.

Our application process consists of five steps:

  1. Introduction call with a recruiter
  2. First interview
  3. Assessment
  4. Second interview
  5. Offer

Learn more about our application process.

First of all, you will receive an attractive salary and benefits package. Secondly, our employees enjoy a healthy work-life balance and opportunities to grow.

Learn more about the benefits specific for your country.

Alongside developing smart sustainable building management software to support our clients on their journey to net-zero buildings, we are investing in improving the sustainability of our own operations.

In our daily activities, we adhere to sustainable business practices. We include these practices in our company values and standards, which are implemented in several ways. The UN Sustainable Development Goals play a leading role in our decision making and we aim to report under the CSRD and the GHG Protocol.

Learn more about Planon’s impact

We value a working culture that excludes nobody. DEIB (diversity, equity, inclusion & belonging) is essential to our company and the key to unlocking the maximum potential of our individuals and teams. In everything we do, we try to break down barriers and build connections. We have a focus on diversity when it comes to our people, new hires, management, and leadership. We recruit, employ, and promote our colleagues based on their qualities and abilities, and do not discriminate in any manner.

Internal education also plays a big role in our DEIB program. The program includes internal courses and regular workshops on topics such as how to be a hiring manager, overcoming bias, and intercultural competence. The global nature of our organization and colleagues means we especially value these skills.

Planon has offices in 16 countries. The headquarters are in Nijmegen, the Netherlands.

You are more than welcome to submit an open application here. We will contact you as soon as possible.

Schneider Electric is a global industrial technology leader bringing world-leading expertise in electrification, automation and digitization to smart industries, resilient infrastructure, future-proof data centres, intelligent buildings, and intuitive homes.

At Schneider Electric and Planon, we're building the future together. As a new colleague, you will be joining a partnership that's redefining what smart buildings can do. Our solutions bridge the gap between building systems (OT) and business processes (IT), transforming data into clear, actionable insights. This is where you come in: helping our customers to create buildings that drive innovation, operational efficiency and sustainability.

Together, we empower our customers to lead and inspire, crafting spaces that are efficient, optimized and have a positive impact on users’ lives and our planet.

These are the steps of our onboarding process:

  1. You will receive a welcome letter with information about your first working day.
  2. Your manager will welcome you on your first day and give you a tour of the office.
  3. You will collect your laptop and other assets from IT and visit HR to finalize the administrative onboarding.
  4. You follow the three-day online induction course by the Planon Academy.
  5. Once your probation period ends, your manager discusses the continuation of the employment contract with you.

Apply now

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