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5 key questions for a successful Facility Management strategy

Software for Facility Management (FM) has evolved from being a system merely for registering buildings and asset data, to one that aims at increasing efficiency in the planning and execution of facility processes. Facility management software includes workflow management, extensive reporting, business analytics, and is often fully web based. This software is typically integrated with many other IT systems including ERP software, building technology, GIS solutions, and BIM models or CAD software. As organizations move toward outsourcing FM services, modern facility management software includes functionality for contracting services and monitoring agreed quality, budgets, and performances.

In addition to supporting space, maintenance and services management, facility management software also assists managers with valuable information and analytics that help them make the right decisions, implement the right measures, and track the results. But what do you really need to know?

1. What are the FM costs and where are potential savings?
It all starts with cost transparency. In many cases facility management software is connected with financial systems to reduce manual data input and ensure data consistency. FM software can show costs in dashboards like costs per square foot per year, costs per workplace per month, costs per user, or any other relevant report. These reports allow you to identify potential savings based on trends, deviations, and internal or external benchmarking.

2. How can facilities management align with changing business needs?
Facility management supports the core business to ensure a safe and productive working environment for employees. Throughout changing business needs, facilities management software supports managers by forecasting future needs, creating multiple scenarios, and analyzing the impact of real estate and facility services. This allows facility managers to consistently contribute to the core business and ensure a timely alignment of services and facilities with changing needs.

3. What’s the best sourcing strategy?
Many organizations outsource operational facility or real estate services such as cleaning, catering, security, or maintenance to professional service providers. Large and international providers offer Integrated Facility Management Contracts, including all support services and even management. Facility management software helps determine the best sourcing strategy with information about real estate, spaces, assets, services, processes, costs, and customer requirements. Once a strategy is determined, FM software helps to monitor the performance of providers and allows you to implement changes or new contracts fast.

4. What do my customers expect?
Due to its impact and business value, facility management has evolved into a customer oriented service. Facilities management software contributes to this customer centric process by providing customers with easy access to services through web based Self-Service technology, as well as automated customer survey tools to validate the perceived quality and value of FM services. Facilities management software also integrates FM, IT, and HR services in one single software solution. These tools help facility managers to constantly improve their services to increase customer satisfaction and value to the core business.

5. How does increasing workforce mobility affect facilities management?
Due to aspects like globalization, environmental sustainability, innovative technology, and corporate social responsibility, employees are getting more and more flexible in when, where, and how they work. The workforce is getting more mobile than ever before; people work from home, on the train, in public areas, or in flexible offices. Facility management software enables you to align your workplace and services offering with this new dynamic in workforce mobility.

Learn more about facility management software

Articles & white papers | 10/06/2015
White Paper - Next Generation Facilities Management Software

All over the world, forward-thinking facility management professionals have turned to facilities management software to efficiently manage their facilities and real estate portfolios. But many facility management professionals don’t realize that the next generation of facilities management software can also be used to strategically plan for the future of their businesses. 

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Webinars & videos | 03/06/2016
Internet of Things—Opportunities and Challenges for CRE and FM

In this webinar Planon looks at developments in IoT and how they relate to buildings. Can we leverage IoT technologies today and what value will they provide? Will buildings become “smart?” And if so, what does "smart" really mean? 24:23  

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Articles & white papers | 15/03/2016
Article - Social Physics

This article aims to discuss part of the content of Professor Alex Pentland's book about 'Social Physics' and tries to translate some of its takeaways to the field of facility management. 

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Facility management software requirements for professional Service Providers

Commercial providers of professional facility, maintenance, or real estate services have adopted facilities management software as a part of their core business to improve the planning, delivery, and quality of services. Due to the nature of their business, service providers have specific requirements for FM software.

Functionality
From a functional perspective, service providers have extensive requirements in planning, dispatching, execution, and monitoring of contracted work. Modern FM software offers mobile solutions to execute field- and maintenance services, ensure compliance with health and safety regulations, support stock- and purchase management, and allow operational controlling and monitoring.

Standardization
For service providers, process standardization is business critical. It increases efficiency and flexibility, improves output and quality, and helps providers to work profitably and competitively. FM software help standardize business processes and workflows for multiple customer contracts in one centralized software solution.

Financial integration
Fast and correct billing is an essential part of every service provider’s business model. In most cases, billing is handled by a financial system or ERP software. Because FM software includes many billing relevant data (including time spent, travel costs, and used materials), a seamless and bi directional integration with any financial system is a key requirement for a successful implementation.

Business continuity
As facility management is a service providers’ core business, consistent access to FM software is of extremely high importance. Both operational users and managers need easy and web based access to the FM system, at any time and in any place. International support and fast response time in case of questions, safe and secure installation of new software updates, and professional data and system backups determine the continuity of business.

Our global success stories

Molina Healthcare

PRESS RELEASE | Salvador Gutierrez, Vice President of Facilities: “The Planon team provided invaluable support in getting us up and running on time—and within budget—while working with our unique needs.”

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NYC Medical Center

Large NYC Medical Center selects Planon to align space planning with organizational needs.

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T. Rowe Price advances its sustainability

PRESS RELEASE | Kelli Costa, Facilities and Services Manager: "T. Rowe Price advances sustainability goals with the help of Planon software."

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