The many advantages of CAFM software are often clear to Facility and Real Estate Managers (reduced costs, greater efficiency and accurate reporting), but getting buy-in from your board to invest in Computer Aided Facility Management can be a challenge.Learn more
What you need to know about Computer Aided Facility Management
Computer Aided Facility Management (CAFM) software enables facility managers to plan, execute, and monitor all activities involved in space and move management, asset management, reactive and planned preventative maintenance, operational facility services, room reservations, and any other customer service request.
A CAFM system helps facility managers to increase the utilization of space and facilities, reduce moving and reallocations, plan preventative maintenance, efficiently execute reactive maintenance, standardize services, and streamline processes. Ultimately, information from CAFM software allows managers to improve longterm planning of space, facilities, maintenance, services and budgets to ensure full alignment with core business needs. If you are interested in learning more about Planon’s CAFM software, please contact us to schedule a demo.
CAFM or IWMS, big differences or marketing hype?
Several software vendors label their CAFM system with IWMS (Integrated Workplace Management System), but what’s the real difference in terms of functionality, technology, and value for your business? The basic difference is that an IWMS integrates five functional domains:
- Real Estate and Lease Management
- Facilities and Space Management
- Maintenance Management
- Project Management
- Environmental Sustainability
Based on this, IWMS differs from CAFM (Computer Aided Facilities Management) with extended and integrated functionality for real estate, project management, and environmental sustainability. In many cases, traditional CAFM systems are operated from multiple technology platforms whereas true IWMS solutions are based on a single platform and database repository. Read more about IWMS solutions, and find out if that solution meets your needs.
Learn more about CAFM
Articles & white papers | 03/09/2015
White Paper - What is IWMS?
This white paper discusses the evolution and benefits of Integrated Workplace Management Systems, as well as explaining the most important differences between IWMS, Computer Aided Facilities Management (CAFM) and Facility Management Information Systems (FMIS). It also covers the evolution of these systems in terms of standardization, integration capabilities, workflow orientation, CAD and BIM connectivity.Learn more
Blogs | 04/28/2016
What real estate management and facility management can learn from marketing
Building management and Facility management have gradually shifted from operational to more strategic roles.Learn more
CAFM and CAD
A picture is worth a thousand words. Therefore, CAFM software integrates CAD drawings in various processes including space management, scenario planning, layout plans, flexible workplaces, moves, and technical management.
To ensure an efficient re-use of CAD drawings with CAFM software, drawings need to comply with conventions for layer structures, polylines, symbols, blocks, text, dimensioning, etc. These can be your company standards or standards set by bodies such as ISO, CEN, or IFMA. Compliance with these conventions allows you to ease the process of connecting CAD drawings to your CAFM solution and consistantly exchanging relevant data including spaces, dimensions, and assets.
Manage graphical and alphanumeric changes in one system
CAD drawings are only valuable in CAFM systems if they are up-to-date. Updating CAD drawings is usually a specialized job in AutoCAD® that involves moving walls, merging spaces, and reallocating assets or departments. These changes are done quickly and easily in a CAD drawing, but how do you ensure that this new information is updated in the CAFM database? CAFM software handles such data exchange processes in different ways, either by periodically importing revised drawings or updating database information real time. This ensures a consistent connection and reliable integration between CAFM and CAD.
A key strength of CAD software like AutoCAD® is the ability to create multiple scenarios for processes like space planning, move management, and asset management. When combining these scenario’s with a CAFM solution, you can report, compare, and analyze scenarios to ensure the best choice. Once a scenario has been chosen, the CAFM system will automatically update your database and support the processes with project management, move management, work order control, and budget management.
When combining CAFM (Computer Aided Facilities Management) and CAD, you can easily visualize real-time database information (including space usage, vacancies, and emergency escape routes) with coloured mappings. This graphical visualization helps answer the “where” questions like where departments are located, where assets are situated, or where free space is available. Modern CAFM solutions include viewers to allow a broad audience to query CAD drawings without specialized CAD software. Even apps on mobile phones can be used to query graphical information easily to search for free spaces, workplaces, or to simply find a colleague.