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What you need to know about Computer Aided Facility Management

Computer Aided Facility Management (CAFM) software enables facility managers to plan, execute, and monitor all activities involved in space and move management, asset management, reactive and planned preventative maintenance, operational facility services, room reservations, and any other customer service request.

A CAFM system helps facility managers to increase the utilization of space and facilities, reduce moving and reallocations, plan preventative maintenance, efficiently execute reactive maintenance, standardize services, and streamline processes. Ultimately, information from CAFM software allows managers to improve longterm planning of space, facilities, maintenance, services and budgets to ensure full alignment with core business needs. If you are interested in learning more about Planon’s CAFM software, please contact us to schedule a demo.

CAFM or IWMS, big differences or marketing hype?

Several software vendors label their CAFM system with IWMS (Integrated Workplace Management System), but what’s the real difference in terms of functionality, technology, and value for your business? The basic difference is that an IWMS integrates five functional domains:

  1. Real Estate and Lease Management
  2. Facilities and Space Management
  3. Maintenance Management
  4. Project Management
  5. Environmental Sustainability

Based on this, IWMS differs from CAFM (Computer Aided Facilities Management) with extended and integrated functionality for real estate, project management, and environmental sustainability. In many cases, traditional CAFM systems are operated from multiple technology platforms whereas true IWMS solutions are based on a single platform and database repository. Read more about IWMS solutions, and find out if that solution meets your needs.

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Articles & white papers | 17/02/2015
White Paper - CAFM - Getting the Board on board

The many advantages of CAFM software are often clear to Facility and Real Estate Managers (reduced costs, greater efficiency and accurate reporting), but getting buy-in from your board to invest in Computer Aided Facility Management can be a challenge. 

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Articles & white papers | 01/02/2016
White Paper - What is IWMS?

Planon recently published a new whitepaper about the evolution and benefits of Integrated Workplace Management Systems. The paper explains the most important differences between IWMS and Computer Aided Facilities Management (CAFM) and Facility Management Information Systems (FMIS). Also the evolution of these systems in terms of standardisation, integration capabilities, workflow orientation, CAD and BIM connectivity, and technology are described. 

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Webinars & videos | 04/07/2015
What Real Estate and Facility Managers need to know about Big Data

Although Big Data is a hot topic, its application and value proposition for Real Estate and Facility Management is still in the early stages of development. View this webinar to discover - what actually is Big Data, the relevance of Big Data for Real Estate and FM, sources of Big Data and connections with IWMS, the value proposition and guidelines to develop a Big Data strategy, as well as examples of Big Data and business analytics. 48:44  

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A picture is worth a thousand words. Therefore, CAFM software integrates CAD drawings in various processes including space management, scenario planning, layout plans, flexible workplaces, moves, and technical management.

Industry standards
To ensure an efficient re-use of CAD drawings with CAFM software, drawings need to comply with conventions for layer structures, polylines, symbols, blocks, text, dimensioning, etc. These can be your company standards or standards set by bodies such as ISO, CEN, or IFMA. Compliance with these conventions allows you to ease the process of connecting CAD drawings to your CAFM solution and consistantly exchanging relevant data including spaces, dimensions, and assets.

Manage graphical and alphanumeric changes in one system
CAD drawings are only valuable in CAFM systems if they are up-to-date. Updating CAD drawings is usually a specialized job in AutoCAD® that involves moving walls, merging spaces, and reallocating assets or departments. These changes are done quickly and easily in a CAD drawing, but how do you ensure that this new information is updated in the CAFM database? CAFM software handles such data exchange processes in different ways, either by periodically importing revised drawings or updating database information real time. This ensures a consistent connection and reliable integration between CAFM and CAD.

Scenario planning
A key strength of CAD software like AutoCAD® is the ability to create multiple scenarios for processes like space planning, move management, and asset management. When combining these scenario’s with a CAFM solution, you can report, compare, and analyze scenarios to ensure the best choice. Once a scenario has been chosen, the CAFM system will automatically update your database and support the processes with project management, move management, work order control, and budget management.

Visualize information
When combining CAFM (Computer Aided Facilities Management) and CAD, you can easily visualize real-time database information (including space usage, vacancies, and emergency escape routes) with coloured mappings. This graphical visualization helps answer the “where” questions like where departments are located, where assets are situated, or where free space is available. Modern CAFM solutions include viewers to allow a broad audience to query CAD drawings without specialized CAD software. Even apps on mobile phones can be used to query graphical information easily to search for free spaces, workplaces, or to simply find a colleague.

Our global success stories

Singapore Management University

Haslinda Shamsudin ‒ Project Manager, Office of Campus Development: “Planon’s IWMS has provided us with an efficient, real-time solution to our workplace and facilities challenges.”

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Martin Hansgaard, Consultant Portfolio: “With the Planon solution, we have a consistent and high quality worldwide repository of all real estate master data.”

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Molina Healthcare

PRESS RELEASE | Salvador Gutierrez, Vice President of Facilities: “The Planon team provided invaluable support in getting us up and running on time—and within budget—while working with our unique needs.”

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