This white paper, created in collaboration with Accenture, provides an overview of the IFRS 16 standard, the impact it will have on your organisation, and what to consider as you begin your transition from IAS 17 to IFRS 16.
Lease accounting standards: IFRS 16 and ASC 842
FASB and IASB have been reviewing the lease accounting systems called US Generally Accepted Accounting Principles (US GAAP) and International Financial Reporting Standards (IFRS). The key objective is to enhance financial transparency by having the liabilities that asset and property leases incur be represented on the balance sheet. The latest lease accounting standards relevant for compliant property and asset lease accounting management are IFRS 16 and ASC 842. They were published by IASB and FASB in 2016, and became effective for public companies in fiscal year 2019.
What are the important changes in lease accounting?
1. Operating lease on balance sheet.
Lease accounting standards changed under IFRS 16 and ASC 842, and alter the way properties, and tangible and intangible assets are recognised for leases. In the previous situation, as described in IAS 17 (IFRS) and ASC 840 (FASB), operating lease obligations were not on the balance sheet whereas financing leases were. Operating leases were only disclosed in the footnotes of the organisation’s financial statements. The latest lease accounting standards IFRS 16 and ASC 842 ensure that lease liabilities are reflected in a more uniform way. All asset and property leases with lease terms of more than 12 months are recognised under IFRS 16 as a right of use and liability on the balance sheet. Under ASC 842 leases need to be classified and recognised on the balance sheet as operating leases or finance leases.
PwC research has shown that the increase in interest-bearing debt will mount to 58% on average but could increase by more than 200% for industries with many leased properties and assets. Related financial indicators like a company's Earnings Before Interest, Taxes, Depreciation, and Amortisation (EBITDA), leverage and solvency will change accordingly. The latest lease accounting standards leave some room for interpretation but require an assessment as part of the lease management process and clear documented arguments and decision frameworks to ensure compliant reporting.
2. Capitalisation of more cost factors according to IFRS 16 lease accounting standards.
Whereas in the previous IASB and FASB lease accounting systems only basic rent was included in capitalisation, the IFRS16 and ASC 842 standards also include additional amounts. Cost factors like variable rent, bargains or compelling renewal rents, contingent rentals, residual value obligations, amounts for purchase options, lease acquisition costs and costs for investments to remove tenant improvements at the end of the lease are included in the right of use and capitalisation of these amounts on the balance sheet. In January 2019, according to KPMG, less than half (44%) of companies have completed a lease inventory, with only a quarter completing an accounting assessment.
3. Inclusion of lease extensions and indexations.
Optional extension periods need to be included in capitalisation when ‘reasonably certain’. This leaves space for interpretation and a significant compliance risk at the same time. During assessments of the financial reporting by accountants, the argument for eventual exclusion needs to be accepted. Specific attention is required to the impact of indexations. Under the IFRS 16 lease standard, any changes in the index require a complete recalculation, which can increase the volatility of lease accounting figures of right of use and liability.
4. Disclosures and SOX compliance.
In addition to the recognition of leases on the balance sheet, the latest ASC 842 and IFRS 16 lease accounting standards also require additional disclosures. These are designed to help investors and other stakeholders to understand property and asset related lease liabilities, the timing of financial commitments and aspects of uncertainty around cash flows arising from leases. In most cases, this additional information has to be Sarbanes Oxley (SOX) compliant, which in turn implies the need to track and record all changes on lease contracts and to prove that decisions have been made in an authorised way.
5. IFRS 16 and ASC 842 require more accuracy in the lease administration process.
The IFRS 16 and ASC 842 lease accounting systems demand the capitalisation of almost all real estate, property and asset leases and require the registration of additional lease related information. This will impact the day-to-day business of lease administration and associated IT solutions. The requirement to disclose information on the timing and uncertainty of cash flows requires a more detailed registration of lease data. Since the financial impact of lease renewals has fundamentally changed, lease scenario planning, balance modelling, and assessments are important in the decision making process that will include involvement from the controller and CFO.
Are you already compliant with IFRS 16 and ASC 842?
The ASC 842 and IFRS 16 lease standards became effective for public companies in the fiscal year 2019 but also included the need to report on regulations over the financial years from 2017. During the transition period between 2017 and 2019, the reporting requirements as defined by IAS 17 and ASC 840 were still effective, so a twofold lease calculation and reporting was required, without a double payment and accounting. Organisations must make sure they have a reliable lease accounting software solution.
Lease accounting software in IWMS
With the upcoming changes in lease accounting, organisations need a tool that enables them to make integrated decisions about their portfolio and asset strategy, lease renewals and lease proposals presented in the language of senior business management, controllers, accountants and other financial professionals. The impact of a lease renewal on the costs and liabilities can be significant and needs to be calculated and reported in a compliant way.
The new requirements for lease accounting as set forth by ASC 842 and IFRS 16 require a precise administration of all lease contract related costs and payments in a ‘time-lined’ way. This calls for professional lease administration software as available in a mature Integrated Workplace Management System (IWMS). Lease accounting is an important additional solution that can be used as a specific accounting system for controllers, or implemented on top of the lease administration in IWMS. In both cases with seamless integration to your financial system.